Executive Secretary to Assistant Managing Director

Join Poh Kong, a leading name in the jewelry and retail industry, as the Executive Secretary to the Assistant Managing Director. This is a unique opportunity to play a pivotal role in supporting high-level executive functions while enjoying a dynamic work environment in the vibrant city of Bali. As the Executive Secretary, you will be responsible for managing the Assistant Managing Director's schedule, coordinating meetings, and ensuring seamless communication across the organization. This role offers the chance to work with a team of professionals in a fast-paced industry, with opportunities for growth and development in a supportive and collaborative setting.

Poh Kong is a well-established company with a rich history in the jewelry and retail sector. Known for its commitment to quality and customer satisfaction, Poh Kong has built a strong reputation in the industry. The Executive Secretary to the Assistant Managing Director will have the opportunity to contribute to the company's continued success while enjoying the unique cultural and lifestyle benefits that Bali offers. This is a role that combines administrative excellence with the chance to work in a dynamic and supportive environment.

📋 Tanggung Jawab Pekerjaan

• Manage the Assistant Managing Director's schedule and calendar, ensuring all appointments and meetings are efficiently organized.
• Coordinate and attend meetings on behalf of the Assistant Managing Director, taking accurate minutes and following up on action items.
• Handle and distribute correspondence, including emails, letters, and other communications, ensuring timely and appropriate responses.
• Assist in the preparation of reports and presentations for the Assistant Managing Director, using tools like Microsoft Office and Google Workspace.
• Organize and manage travel arrangements for the Assistant Managing Director, including booking flights, accommodations, and other logistics.
• Provide administrative support for special projects and initiatives led by the Assistant Managing Director.
• Maintain and update the Assistant Managing Director's files and records, ensuring all information is accurate and up-to-date.
• Support the Assistant Managing Director in preparing for board meetings and other high-level gatherings.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial role, preferably in a corporate or business environment.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills, with the ability to handle multiple tasks and deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with both senior executives and junior staff.
• Fluency in English and Bahasa Indonesia, with the ability to communicate clearly and professionally in both languages.
• Knowledge of industry-specific software and tools, such as CRM systems and project management tools, is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities and demands.

🛠️ Keahlian

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